The World Muscle Society (WMS) is a legal charity established in the United Kingdom with the Charity Commission under the registration number 1126862.
As WMS’s “data controller”, we are committed to protecting and respecting your privacy. This Policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We will not collect any personal data from you that we do not need. The information we collect may include name, business address, email address, telephone number, photograph, VAT number, invoice address and any communication preferences.
Your areas of speciality We may also ask you to indicate your areas of speciality. This is for WMS information and interest only, and we may use it, for example, to invite you to serve on a scientific committee, become part of the abstract review board based on your areas of interest, or when submitting an abstract so we can classify it appropriately.
Surveys We always aim to improve the services we offer. As a result, we occasionally canvass our customers using surveys. Participation in surveys is voluntary, and you are under no obligation to reply to any survey you might receive from us.
Payments We do not handle payments and cannot store credit or debit card data. When you go to checkout you will be able to pay via an official authorised payment processing system (Barclaycard).
The main purposes for which we collect and process your details are:
If you agree, we will email you with information about WMS’s events, activities and memberships, and occasionally other related activities or information we think may be of interest to you.
Once you have provided your express consent for us to contact you on behalf of WMS, or on behalf of other organisations, there are several methods available to you to change your preferences:
Your personal data is collected, stored and processed on a membership management system which was built, and is subsequently maintained and updated, by a, third-party processor. This is a secure, password-protected system, and the data is stored on servers located in the EU. We may utilise other third-party service providers to enable us to collect, store or process your data. We choose these providers which we deem to be adequately secure and to perform their duties in compliance with European data protection regulations. In the instances where these providers are based outside of the EU, we ensure they meet requirements of European data protection regulations, such as having appropriate safeguards in place.
Your data is stored indefinitely under legal obligation and for reasons of public interest (scientific, statistical or historical research purposes) We remind you that you have a right to have your personal information deleted at any time. Please see below.
We may share your personal data:
We will not share your data:
Any personal data we share is transferred securely. Information about data sharing specific to conference and event registration is available to view in the terms and conditions on the event booking page.
You can access and manage your details via your profile page in your online account. Please help us to keep your information up to date by editing your profile if your personal information changes or if you wish to correct it. If you are unable to do this, please send any requests to correct or complete your personal data to firstname.lastname@example.org.
You have a right to request the following:
Please submit such requests to email@example.com.
Traffic patterns/site statistics We may monitor customer traffic patterns, Site usage and related site information in order to optimise your use of the site. We use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do not make any attempt to find out the identities of those visiting our website. We may give aggregated statistics to a reputable third-party, but these statistics will include no information personally identifying you.
WMS tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously.
We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.
This privacy notice is intended as a brief and clear overview. We are happy to provide any additional information or explanation needed.
Complaints and enquiries about, or suggestions for improvements to, our data protection processes should be directed to firstname.lastname@example.org.
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office https://ico.org.uk/.